Safety Management at Your Workplace

In any field where you will have to deal with a fast paced and often rapidly changing construction environment, it is crucial for you to engage in all of the right occupational health and safety procedures. Not only can working with these procedures help you reduce the risk of injury at the working site, but it can also ensure that the project proceeds at a positive and comfortable pace.

An Occupational Health and Safety Management System, which is otherwise known as OHS management system, is understood as a coordinated and thorough approach towards managing occupational safety and health risks. An OHS system will help you organise and implement safety procedures and standards as they comply with various articles of safety and healthy legislation. Working with these standards ensures that you establish a safer working environment, one that can help all professionals involved by limiting risks and ensuring that the project itself is not compromised.

The inclusion of such an SMS system can help benefit just about any organization, no matter what type of project they plan on engaging. The right approach towards any large or long term project with OHS systems can help ensure that the organization itself creates a much safer working environment. Individuals who work in this environment will benefit because of the reduced injuries and any costs that would occur as a result of the injuries. When the organization pre empts injuries, they help save money on medical expenses or insurance claim excesses. These systems can also help improve various available business opportunities. The group that implements such measures will prove that they are reputable, encouraging other professionals to want to engage them over long term projects that would require a WHS management system in place in order to ensure the success of the endeavour.



Creating a reliable model for an occupational health and safety manual can be difficult for those who do not have experience with it. The basic elements of any such system are almost always the same, and the aim is to constantly strive for efficiency and safety, doing everything possible to help limit the dangers present in the environment. One of the goals that all professionals should strive for with their OHSMSs is having them updated and optimized regularly. Risks can increase at especially difficult periods, or when certain changes are being made around the group itself, such as changes in suppliers, products, and services. The system should always strive to adjust and work appropriately in all circumstances and tasks. By considering some of the following things to take into account when you establish your model, you will be able to create an effect system that can allow your employees to enjoy a safer and more efficient working environment.

Commitment by Top Management Professionals

The process of introducing any OHS management system template will almost always need the involvement of management professionals that can help you oversee the policies’ creation. The proper consultation and constructive approach towards the policies will ensure that you establish them appropriately, especially as they relate to specific long term projects. The occupational health and safety policy is understood primarily as an overall plan that will help guide and influence future decisions in regards to safety and efficiency. The system itself will act as the basis for which objectives and target actions will be developed that can help provide all employees and professionals with the right guidance in hazardous environments.

The Planning Process

Once you have all of the resources assembles as appropriate, the first thing that you will need to do is plan out the targets and objectives as they will pertain to your policies. Analyzing the working environment and considering general safety procedures as they can be applied to your unique projects is one of the best ways to get started. Document all types of risks as they can arise from the environment, and be sure that they are carefully assessed, with plans for their control developed. Aiming for immediate implementation and documentation is crucial, as it will ensure that your employees approach every hazardous situation with a clearly detailed list of guidelines.

Situational Implementation

Once all of the risks have been assessed, you will be ready to proceed by creating the appropriate mechanisms. Think about the scope of each risk and how immediately they will need to be contained, and use that information to shape the rest of your guidelines. There are always general and specific types of risks that will need to be analyzed, and a thorough approach will ensure that you create the appropriate systems to help manage those situations. Always take the time to get the appropriate clearances and regulations, and include your references wherever possible in order to ensure that all of the information is presented in an understandable way.

Evaluation and Consideration

After you have prepared the system and are ready to implement it, it is crucial to constantly monitor its progress and performance and see how well it acts as a guiding mechanism in hazardous situations. Thorough and reliable documentation is absolutely crucial, and taking the steps to effectively monitor and evaluate the performance of the OHS will determine how well your company will be able to proceed in terms of risk management. Determine the effectiveness of every process as it occurs, and always take the time to make the necessary corrections where it is appropriate in order to ensure that the system works optimally.

Constant Review

This stage differs from the previous one in that it takes the long term into consideration. Once you have your template and you are ready to implement it with the approval of the appropriate regulations and bodies, you will need to constantly review its progress and how well it works in different environments. After major changes, it is important to stay on top of the performance of the OHS by revising it and adjusting certain aspects in order to better work with larger changes. Consulting with the appropriate professionals will help you further improve the system, fine tuning it until it will ensure maximum possible safety in any hazardous environment.

Another company which provides WHS Management Systems which you may like to visit is and check out the range of packages they provide. There are a number of tools which can help you effectively manage your WHS obligations as an employer. Some of these management tools include documents such as a SWMS Template.

Developing a plan for working safely

Work health and safety rules are updated on a regular basis and the purpose of new safety legislation is meant to offer clarity, consistency and certainty, however it not always does so. Voluntary employers and small and large businesses who create safe work method statements can rest assured they are working in accordance with nationwide policies and safety procedures. But, how do you find the ideal safety management or risk management template if you don’t know how to create one yourself? And how do you ensure your health and safety management documentation is exhaustive.

To manage health and safety effectively contractors should take stock and draw-up a comprehensive health and safety management plan. In the first instance, it may help to contact a team of safety consultants who can assist in creating a custom safety plan using unique health and safety software. So, what kind of information should a work method statement contain?

It is vital to draw-up a safe system of work with safety documentation before starting work. The formal paperwork should contain:

  • Possible risks within the workplace
  • Any health and safety hazards caused by the nature of the work
  • A detailed explanation of how the risks will be controlled
  • A guide explaining how risk control measures will be put into action and checked
  • A written explanation of how the high-risk work will be performed

Employers are duty bound to draft an easy-to-read workplace policy that meets current Work, Health and Safety Laws. Here are the advantages of creating an exhaustive safety program:

  • Companies require a comprehensive health and safety management plan from all contractors
  • Employers who fail to create a quality safety program will find it difficult to locate work
  • A well-presented health and safety management plan will give you the edge over competitors
  • An extensive SWMS describes intended work and working methods to clients
  • The safety document outlines the supervisor’s responsibilities
  • Workers clearly understand their role and know how to carry out the work safely

A percentage of employers choose to hire safety consultants to draw-up a safety plan, whereas other contractors prefer to use a health and safety plan template in conjunction with the latest health and safety software to create their own safety program. However, few people know where to locate a safety management plan template and others find it difficult to create a unique contractor safety management plan. So, can the latest health and safety software help contractors to develop a unique safety program?


Experienced health and safety consultants who are familiar with work health and safety legislation can devise a custom safety program. However, a comprehensive management plan may be costly. Locate a company who can provide an online health and safety plan template and utilise the latest online software to help you develop an affordable safety management system. Here is a list of some of the downloadable health and safety forms available:

Corporate Communication

  • Record of journey plan
  • Safety meeting report form
  • Audit action plan

Emergency Response Planning

  • Emergency drill record
  • ERP resource assessment
  • Emergency drill evaluation
  • Incident Reporting and Investigation
  • Incident investigation report form
  • Action card
  • Action card report summary


  • Employee orientation
  • On-the-job training record
  • Safety training requirement matrix
  • Training record log
  • Competency checklist
  • Site specific orientation

Hazard Identification, Assessing and Controlling Risk

  • Template for facility inspection
  • Hazard Management in the Workplace
  • Action card
  • Site specific assessment
  • Position-discipline inventory
  • Formal hazard assessment
  • Equipment maintenance log
  • Vehicle maintenance log
  • Position inventory and task list
  • Workplace inspection extended
  • Hazardous materials log

Today’s contractor no longer needs to rely on safety consultants to create a suitable safety program, however inexperienced contractors may need to contact a local safety consultancy for advice. The latest health and safety software is sophisticated and this makes it easy to develop a successful work health and safety plan. Locate an online management safety plan template and it can be used as a guide to help to create a unique written safety program.

A typical SWMS template can also be customized to suit individual needs and a contractor who examines a free health and safety plan template will understand the information he is expected to provide. Safety in the workplace is paramount and a completed SWMS is needed before any work can be undertaken. Contractors must ensure they use a relevant safe work method statement as the details given must relate to their specific trade. Here is a list of some of the contractors who will need to form an effective safety program:

  • Handymen
  • Carpet fitters
  • Plumbers
  • Window fitters
  • Electricians
  • Garden maintenance workers
  • Painters
  • Pest control
  • Builders
  • Plant operators
  • Roofers

Naturally, this is not an exhaustive list as many other employers are required by law to provide a complete health and safety plan. A work method statement is also viewed as an important part of any safety management plan and it is easy to obtain a free safety management template. Here are some guidelines to help contractors complete a blank health and safety plan template:

  • Discuss risks and work hazards with HSR’s, contractors and employees
  • Create a detailed list of tasks involved
  • Note risks or hazards associated with each task
  • Explain how risks and hazards will be controlled
  • Outline the type pf protective clothing needed
  • Ensure every worker reads the safety plan before commencing work

Health and safety legislation and Australian Standards are stringent and safety laws within the workplace must be followed at all times. It is considered crucial to implement a successful safety program and this can be done by downloading a health and safety management plan template which can save you time. Employers who have not yet developed a plan or used safety software should contact a team of health and safety consultants for further advice.

SWMS for Construction Sites

Any safe work method statement (also known as SWMS) should have in detail the process that will be used to identify as well as control safety, health risks and hazards such as accidents, severe injuries and death. According to the Occupational Health and Safety Regulations (2007), it is a must that this essential document is prepared prior to the start of every construction work that might involve high risk. It should be a detailed work procedure used in industries that are involved with building and construction and organized and developed with the staff that is likely to be affected.

Although the SWMS is known to be used for construction site safety to outline important occupational health and safety procedures, it may be utilized in any work which involves activities that might be a threat to one’s health and safety from injury or even death. Using a safe work method statement template can save a business owner a lot of time however these should always be customised to suit the specific on-site tasks and should resemble a comprehensive job safety analysis or JSA. The document should contain certain details including:

  • a list of the kinds of construction work with high risk that will be carried out
  • a statement of the safety and health risks and hazards that may arise from the activities to be done
  • description of the method that will be used to control the risks
  • description of the way in which risk control methods will be applied, monitored as well as reviewed
  • factors which might affect the method used for controlling high risk work
  • must be easy to read and accessible information

This health and safety template should also include sections to outline any personal protective equipment (PPE) needed for the work; the limitations and scope of the SWMS and planning activities including the report of hazards that are likely to occur.

The safe work method statements should also include the most ideal equipment selections, the collection of information from relevant personnel such as electricians, engineers, hygienists and other contractors while also getting necessary permits and sending notifications to authorities as well as site-specific details (the section for planning takes into consideration the large scale operation and the preparation section while considering the local requirements).

Construction site safety documents such as a safe work method statement template should also include information for pre-operational inspection which includes the review of equipment, tools and gears that workers will use to ensure that they are in a safe and usable condition, the work in step by step details while identifying all potential risks, maintenance methods as well as requirements for inspection of equipment, tools, machines etc.

Occupational health and safety procedures to be carried out in cases of emergency should include first aid guidelines, and any work method statement used should include relevant and applicable references as well as information on site specifics such as obligatory SWMS training, required licenses and permits, duties that workers should undertake etc.

For construction site safety, it is the responsibility of the principal or chief contractor to ensure that the activities involved in the construction work are in line with what is documented in the occupational health and safety procedures, outlined in the SWMS. The onus is also on the principal contractor to assess and revise every risk control method as necessary in accordance with the Work Health and Safety Regulation 2011 (clause 38). The SWMS copy should be retained until all aspects of the work is finished. In the case of an incident occurring while undertaking work duties, the safe work method statement should be retained for up to two years following the date of the incident.

Again, if using purchased documents, the design and sections of a safe work method statement template should be customised specifically to the details of the safety management plan, and specific tasks, as construction work in particular can be risky and fatal. Any work that involves carrying out activities in limited spaces, carrying out tasks using electricity, some types of manual tasks, diving and also working in an environment that involves heights and the risk of falling, can be considered as hazardous work. Environments that are considered to be hazardous are those that might involve all or any of the following:

  • contaminants that are airborne
  • objects falling
  • cold and hot areas
  • noise
  • substances that are flammable
  • isolated or remote activities

Construction work is generally likely to involve activities and tasks that can seriously injure or result in fatality of workers or anyone else that may or may not be involved in the work process. Construction work consists of any kind of work carried out on a structure such as repair and maintenance, demolition, renovation, dismantling, alteration and decommissioning etc, therefore, it is very important that the occupational health and safety procedures are implemented and carried out to minimise or decrease the risks that come with this type of work and to ensure that these risks are adequately managed.

A comprehensive safe work method statement template is available from however a swms template should always be adjusted to suit the specifics on-site before use, and the implementation of these procedures are important aspects of the safety management plan. This is because it helps employers to carefully think about all the risks and hazards that might be involved in the construction work or any other hazardous work environment and to select control measures that are effective.

The details outlined on the construction site safety management plan should include the safety steps of tasks such as loading and unloading a vehicle, checking and clearing work area, arriving on and leaving the work site. The purpose of the document is to show clearly that individuals carrying out the tasks have put a lot of thought into the process, have looked at the likely risks, and have come up with suitable methods for measuring and also minimizing the risk to workers, other persons and also properties.

It is an important requirement for employees, employers, contractors and health personnel to be consulted during the preparation of the work method statement and other safety plans. This is to ensure that all potential risks and hazards are accounted for, all necessary precautionary measures are listed, and relevant references are put in place. In addition, everyone involved will be aware of the steps to be taken to prevent accidents, injuries and deaths, as well as covering what should be done in case of an emergency or accident. The SWMS is designed to ensure that everyone involved feels safer, and comfortable working in an environment where all steps are taken to ensure that risks are effectively managed for their health and safety, knowing that if an accident should occur, measures will be taken to rectify the situation as best and as quickly as possible.

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